UCH Docs

Inventory Management

Keep track of your stock levels automatically and ensure you never run out of critical ingredients during a busy shift.

How Inventory Links to Sales

The UCH system uses a recipe-based inventory deduction system.

When you create a menu item (e.g., "Cappuccino"), you can link raw ingredients to it (e.g., 20g of Espresso Beans, 200ml of Milk). Every time a Cappuccino is sold through the POS, the system automatically deducts those exact quantities from your raw inventory.

Managing Stock

Adding New Inventory Items

  1. Navigate to the Inventory tab in the left sidebar of the On-Premise desktop app.
  2. Click the "Add Item" button.
  3. Enter the details: Item Name, Category (e.g., Dairy, Produce), Unit of Measurement (e.g., Liters, Kilograms), and the Current Stock level.
  4. Set a Low Stock Alert Threshold. For example, if you set the threshold to 5 Liters for Milk, the system will alert you when you drop below that amount.
  5. Click "Save."

Stock Inwards (Receiving Shipments)

When your supplier drops off a new shipment, you need to add it to the system.

  • Go to Stock Inwards.
  • Select the inventory item.
  • Enter the quantity received and the purchase price.
  • The system will automatically recalculate your average cost per unit, helping you maintain accurate profit margins.

Wastage and Adjustments

If a glass breaks, or milk spoils, you can log it under Wastage. This ensures your physical stock matches the system's stock without throwing off your sales data. All wastage requires a manager PIN and a reason code.